Leveraging AI into Your Day-to-Day Business Processes
With AI's increasing involvement in the business world, it's crucial to integrate it into the processes and infrastructure effectively. This can be done by making it a part of day-to-day business processes, which ultimately helps improve time management and efficiency.
A recent survey shows that businesses using AI report up to a 40% improvement in efficiency, highlighting AI’s potential to drive significant productivity gains. Having said that, this article explores some of the simple ways and practices to include AI in your business processes.
Let's begin!
Communication
AI can significantly enhance communication processes within a business. Some of the simple ways include:
Implement AI to automate the communication workflows and set up auto-reply mechanisms wherever necessary.
Utilise AI to generate meeting notes and transcripts for future reference.
Use AI to reply, categorise, and prioritise emails.
Management
With the utilisation of AI, you can better manage projects, teams, and business processes. Some of the effective ways to introduce AI in management processes include:
Enable optimised project management by automating workflows, task assignments, tracking work progress, resource allocation, and meeting deadlines.
Keep track of your expenses, records, and numbers by introducing AI in the bookkeeping and financial report generation processes.
Use the AI-enabled platforms and tools to keep track of your inventory and supply chain. These platforms alert you whenever stock levels drop below a set threshold and keep records up-to-date.
Analysis
AI comes with the great capabilities of performing data analysis. These capabilities can be used widely across organisations, such as for scheduling, budgeting, and making informed decisions. Some examples include:
Streamline your schedules by using AI to help you with analysing calendars and setting up optimised meeting times.
Introduce the AI platforms to analyse your business data to help equip you with the capability to make informed business strategies.
Use AI to analyse the record of customer queries and questions to identify common trends. This can help identify the common issues and address them in time, helping retain customers.
Microsoft 365 AI Partner – Copilot
MS 365 equips its customers with AI capabilities and efficiency via its AI partner, Copilot. It combines AI and large language models (LLM) to generate responses aligned with your prompts. Additionally, it integrates across all the applications of MS 365 ecosystem to help automate routine tasks and workflows. Whether you want to use it to generate an outline for your new presentation or set up an auto-reply message for your emails, it helps you with all.
Bringing it all together, now is the right time to introduce AI in your business processes and workflows to optimise the outcomes. This article covered some of the effective ways to introduce AI in your business under the categories of Communication, Management, and Analysis.
We are now training organisations to empower their staff in fully utilising Microsoft Copilot to accelerate productivity and streamline workflows. Get in touch to discover how we can support you and your team in harnessing these AI capabilities for optimal results.
